• Temple in the mountains, Japan / Luke Zeme / CC BY-NC-SA; https://flic.kr/p/dy7snP

Registration

Registration

Closed

All individuals planning to attend WAC-8 must complete registration.  Please read the instructions below and then press the Registration form button to open an online registration form.

Registration fees

The registration fee includes access to all academic programs, the opening ceremony, the welcome reception and farewell party, lunch (except for 31 August), daily coffee/tea breaks, and a book about the conference and program/abstract.

Category Early (- 30 Apr 2016) Regular (1 May – 5 Aug 2016) 
Rate-A* WAC member JPY 37,000 JPY 47,000
Nonmember JPY 50,000 JPY 60,000
Concession*** – WAC member JPY 27,000 JPY 40,000
Concession*** – Nonmember JPY 42,000 JPY 52,000
Accompanying person(s)**** JPY 15,000
Rate -B** WAC member JPY 31,000 JPY 41,000
Nonmember JPY 43,000 JPY 53,000
Concession*** – WAC member JPY 22,000 JPY 31,000
Concession*** – Nonmember JPY 37,000 JPY 44,000
Accompanying person(s)*** JPY 10,000

* Australia, Canada, Hong Kong, Japan, New Zealand, Singapore, South Korea, USA and Western Europe.
** All countries not listed in Rate-A.
*** The Concession rate applies to students, Indigenous peoples, and retired persons.
**** Does not include access to any academic sessions or a program/abstract book. Children who are 12 yrs and younger do not need to register if accompanied by a conference-registered adult.

About registration and payment of fees

1. The first step is to set up an account with a username and password here. An automatic message to your email address will confirm that this has been established.

2. The second step is to fill in an online registration form, which will ask which kind of fee you intend to pay. An automatic reply to your email address will confirm that the form has been received.

3. Before payment can be made (the 3rd step), you must wait 10 days to two weeks for our transaction manager (DASH) to send an invoice and link for payment. The invoice will be based on the date of your registration form (second step). A secure payment can then be made online using Visa or Mastercard.

Gala dinner  SOLD OUT 

The Gala Dinner is a special formal event celebrating the accomplishments of WAC-8 Kyoto. A separate ticket must be purchased (admission is not included with the WAC-8 Registration fee).


banquetRoom Keishoun (533 sqm) at Kyoto Brighton Hotel

Cost: JPY 4,500 per registrant / JPY 9,000 per accompanying person Rate-A / JPY 4,000 per accompanying person Rate-B / JPY 3,000 per child
Date & Time: 19:30-21:30, 1st September, 2016
Venue: Kyoto Brighton Hotel (10 mins walk from the main venue)
Dress Code: Casual
Type of meal service: Seated buffet style
Capacity: 250 people (first-come basis)

Gala dinner subscription form

 

Excursion

Detailed information will be provided later.

 

Method of payment

There are two methods of payment:

  • By credit card (Visa/Master) visamaster
  • By bank transfer

We strongly recommend that you pay the fee by credit card. If you make a bank transfer payment, an flat rate of JPY2,000 is added to the fee and all remittance charges must be paid for by the person registering.

 

Cancellation and refund policy

To cancel all or any portion of your registration, you must notify the committee in writing of your request for a refund. The timing of your request is important in determining the refund amount. Refunds will be made upon receipt of written refund request within the following guidelines:

Before 31 March 2016:  A full refund of the fee*
Before 30 June 2016:  75% of the fee*
After 1 July 2016:  No refund

*All remittance charges will be paid for by the participant. Remittance charges vary, depending on each bank. The committee cannot cover any remittance cost.